I start my new full-time job tomorrow so one of my to-dos
this weekend was to come up with a master schedule for all the things I have
going on my life. Working part-time
offered me a little flexibility in terms of when I chose to work on building
CKF, or when I vacuumed or did laundry or cleaned the bathroom or ran errands,
you get the picture. Now I’m trading in
that flexibility and you know what, that’s a good thing for me. When it comes to time management, I need
structure to feel like I’m accomplishing things. If I just start with a long to-do list and
have all day to do it, at the end of the day, I don’t feel like I’ve
accomplished much. That’s probably more
a function of my tendency to put way to many things on a to-do list when it
seems I’ve got all the time in the world to get them done. So this will be good.
Because I don’t have a ton of time, I’m going to write my
schedule while I’m writing this blog post, a time management two-fer if you
will. My first step…what are the things
I want included in the schedule? Because
I can waste all kinds of time writing list after list and can devote hours
keeping multiple calendars, and because I have a lot going on in all areas of
my life, it would probably be the most efficient for me to have one master
schedule that includes Cardio Kung Fu, work and my home life.
OK, so I’ve got three categories for my schedule: CKF, work
and home life. My second step is map out
the basic tasks that need to be completed weekly, at least for CKF and for my
home life. I’m not sure that this needs
to be my second step but my rationale is that there are some things that need
to be done in my mind and I’d rather have the management part (the tasks) of my
time management schedule drive the time part rather than the other way
around.
What are my tasks for CKF? Twitter, Facebook, Blog posts,
classes, bookkeeping. Obviously there is
more work to be done, but for a start, while I’m working full-time, the purpose
of this list is just to make sure there is time scheduled to get those daily
and weekly tasks done. Clearly I’ll need
to schedule more time than is needed to complete these tasks so I can also do
the building part of the business that doesn’t fit into a neat weekly to-do list
like researching sample class locations, writing instructor manuals, attending
conferences, etc.
What are my tasks for my home life? Grocery list making, menu planning (yeah, I’m
starting with food, don’t judge, I really like food) working out (on non-class
days) vacuuming, dusting, cleaning the bathroom, cleaning the kitchen,
straightening the house, windows, laundry, floors, bill paying, homework check-in
with the jr ninja, Kung Fu lessons, cooking, brushing the dog, walking the dog…I’m
sure I’m forgetting something here but this is a pretty good start.
I’ve got my lists of tasks, I guess next step is to create
the schedule. For this I’m going to take
to the interwebs for some help…
The first one I came to was this one…
This is good, but I want a place to put daily to-do’s as
well. I don’t want to list actual tasks
in time part of the schedule.
The next one I came to was this one…
This is not helpful
for what I’m working on right now, but I’m including here because I’m in
love with organizing CKF projects this way.
Back to the task at hand, so I kept looking for ideas but I
kept coming up with sites that only allowed me access if I joined their mailing
list. I found this ironic as joining
their mailing would add yet another task, in the form of “delete uses sales
pitch emails” to my to-do list. I
decided to look at the original template I found and tweek that one a bit.
The result of my first stab at this is below…
|
Day/Time
|
Priority
|
Daily Tasks
|
Multi Day Tasks
|
Weekly Tasks
|
|
Week Days
|
|
Twitter
|
Blog (tue, thur, sat)
|
bookkeeping
|
|
5:00 to 6:15
|
CKF
|
Facebook
|
laundry (mon, fri)
|
clean bathroom
|
|
6:15 to 7:00
|
get ready for work
|
brush Dru
|
vacuum (tue, thur, sat)
|
clean kitchen
|
|
7:00 to 7:15
|
walk Dru
|
straighten house
|
|
dust
|
|
7:15 to 5:45
|
work
|
|
|
floors
|
|
5:45 to 10:00
|
home-life
|
|
|
windows
|
|
|
|
|
|
bill paying
|
|
Saturdays
|
|
|
|
|
|
6:00 to 9:00
|
CKF
|
|
|
|
|
9:00 to 12:00
|
home-life
|
|
|
|
|
|
|
|
|
|
|
Sundays
|
|
|
|
|
|
6:00 to 11:00
|
CKF
|
|
|
|
|
home-life
|
||||
|
CKF
|
I’m sure this will change, but this is a good first stab I
think.
Check back on Thursday to see how I’m doing so far.
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